Privacy Policy

ELCV Data Protection Policy

This policy describes how we, the ELCV Charity, process the personal data we have about you, and how it conforms to the GDPR rules introduced in May 2018.

What are your rights?

You have the right to know what data we hold about you, to correct any incorrect information, and to have it deleted.  To exercise these rights, contact our Data Controller via email at, or by using the contact form here

Any email we send you will also contain a similar link allowing you to un-register, which will cause your details to be deleted.

What data do we store about you?

The data we store about you is taken from the application form you completed for ELCV Membership or as an East Lothian Council Countryside Service Volunteer (see blanks of these forms in our library here), or from when you subscribed to website news. The only data we store electronically is your name, email and interest groups. If you haven't completed such a form then we hold no personal data about you, other than any data in emails you may have sent us.

How do we use your data?

We will use the information we get from you for the following purposes:

  • To record that you are a member of ELCV , and therefore that you are entitled to vote at our AGM.
  • To contact you to tell you about an ELCV event that we think you will be interested in.
  • We may share your data with the East Lothian Council Countryside Service, to help with organising conservation work.
  • To respond to a request from you for information.

What we will not do with your data

We will never do any of the following with your details:

  • Pass them to anyone outside ELCV, apart from the ELC Countryside Service, unless we are compelled to by law.
  • Use them to send you anything by mail or e-mail that you have not asked for, except for the reasons described above.

How we look after your data

We store the electronic information that you supply in our computer database and/or in our website (on the host server). Our database is maintained on a single computer, which is not accessible to anyone other than the Membership Secretary, access is password protected, and the paper forms are stored in locked safe.

Selected contents of the database may be shared to give contact lists, for use by charity trustees, but only for  the uses described above.

Any serious breach of this data will be reported to those affected, the charity trustees, and to the ICO (Information Controller's Office).